How do I apply for a grant?
Click on the link on the grant overview and application page, and fill out the application that opens in a new window.
What types of grants are available?
GSC awards 2 types of grants- professional development and conference presentation grants. When completeing the application, you must select either Conference or Professional Development under Travel Type. The differences and acceptable uses are:
Conference- These grants are intended for students presenting results of research (either as a poster or oral presentation) or scholarly activities (e.g., art portfolios for M.F.A. students, performances for music and theatre students) at professional conferences or gatherings. They CANNOT be used for publication costs associated with attending a conference.
Professional Development- These grants are intended for any scholarly activity that is NOT a presentation of research or graduate work. Typical uses include:
i. Attending a professional conference without presenting
ii. Study abroad activities DIRECTLY related to the student's program or research
iii. Attending other reasonable activities directly related to the student's program that can be shown to have a benefit for the UF community as
well as the individual student
HOWEVER, final approval of professional development grants for study abroad trips is provided by SG Finance and the UF Student Body Treasurer.
What can I use the grant for? Can my deptartment/conference/advisor also provide support?
GSC travel grants can be used for 3 things: conference registration, conference related travel, and lodging. Grants are intended to cover half of these expenses, up to $250. Starting with the July 2012 application period, grants may be awarded for lower denominations for those students with at least $200 in expenses, but reimbursement is still limited to a maximum of one-half of qualified expenses.
They CANNOT be used for: food, incidentals (laundry, phone calls, internet, etc.), poster printing, passport/visa fees (for international travel) or any other expenses.
They CANNOT cover anything purchased by a UF PCARD, or that you are reimbursed for by other UF funding. However, you may submit the balance of non-reimbursed receipts to other sources for reimbursement; i.e., if you spend $700 on a plane ticket, you can be reimbursed $250 by GSC and $450 from another source.
This means that if your department is also offering funding, you must inform your department you are receiving GSC support, and first submit your receipts to SG Finance. Your department may then reimburse you for expenses over $250 as they see fit.
Do I have to complete my grant application in 1 session?
No, applications can be completed in multiple sittings; each time you hit continue, your application will be saved, and you can retrieve it by typing in the first part of the URL ufgsc.org in your browser.
What should I expect during the grant application process?
Allow 30-45 minutes depending on how well prepared you are. You will need:
- general information- e.g., college, major professor's email, etc.
- conference information, presentation title and author string
- both a technical and non-technical abstract
- a budget, with other funding sources listed
After submitting the application, you will receive a confirmation e-mail. PLEASE do not email us asking if your application was received- if you received an email confirmation, we have it. If you did not receive the confirmation, resubmit it.
How long does it take to get an answer?
Grant requests are evaluated by student reviewers within 2 weeks of the submission deadline. You will receive an email with the decision on your application as soon as it is reviewed, and will need to submit a SAR within 7 days if you are awarded a grant.
If you do not hear from the grant committee within 2 weeks after the deadline for grant submissions, please e-mail us gscgrants@gmail.com.
If you are interested in serving as a grants evaluator, please email gscgrants@gmail.com
How are grants evaluated?
Grants are evaluated by at least 2, and typically 3-4 student reviewers. Reviewers are not able to access your name or email, and evaluate grants based on
(1) criteria similar to those used in the awarding of professional research grants, i.e., a. quality and clarity of the technical abstract
b. description of research for the non-expert, which should include
i. background information
ii. general methods
iii. results (expected or obtained)
iv. general (non-technical) discussion and conclusions
v. potential impacts and applicability
c. budget
d. accurate and timely completion of the application
AND
(2) factors unique to graduate students, such as availability of funding from SG, and departmental eligibility
Great, I got a grant! Now what do I do?
See the Grants page for a text version of the SAR instructions.
Your SAR must be completed within 7 days of your award notification to be eligible to receive your award.
I was denied funding, why?
GSC is given limited funding by SG to award travel grants. The best way to increase this level of funding is to make your voice heard- contact your SG representatives for your college, email SG officials, and get involved as an SG senator if you're interested and want to make a difference. You can consult the UF student government website for more details, or email gscgrants@gmail.com for further information.
Additionally, starting with August award notifications, you may receive a line in your denial email providing more information, such as "Ineligible department" or "Incorrect travel/application dates". Please consult the grant overview tab for appropriate travel and application dates, and e-mail us if you feel your department is wrongly listed as ineligible on the inelgible departments page.
Where are the forms I need for International Travel?
The UF SG website has all the forms you need, or links directly to the forms are available at the bottom of the Grants page
Click on the link on the grant overview and application page, and fill out the application that opens in a new window.
What types of grants are available?
GSC awards 2 types of grants- professional development and conference presentation grants. When completeing the application, you must select either Conference or Professional Development under Travel Type. The differences and acceptable uses are:
Conference- These grants are intended for students presenting results of research (either as a poster or oral presentation) or scholarly activities (e.g., art portfolios for M.F.A. students, performances for music and theatre students) at professional conferences or gatherings. They CANNOT be used for publication costs associated with attending a conference.
Professional Development- These grants are intended for any scholarly activity that is NOT a presentation of research or graduate work. Typical uses include:
i. Attending a professional conference without presenting
ii. Study abroad activities DIRECTLY related to the student's program or research
iii. Attending other reasonable activities directly related to the student's program that can be shown to have a benefit for the UF community as
well as the individual student
HOWEVER, final approval of professional development grants for study abroad trips is provided by SG Finance and the UF Student Body Treasurer.
What can I use the grant for? Can my deptartment/conference/advisor also provide support?
GSC travel grants can be used for 3 things: conference registration, conference related travel, and lodging. Grants are intended to cover half of these expenses, up to $250. Starting with the July 2012 application period, grants may be awarded for lower denominations for those students with at least $200 in expenses, but reimbursement is still limited to a maximum of one-half of qualified expenses.
They CANNOT be used for: food, incidentals (laundry, phone calls, internet, etc.), poster printing, passport/visa fees (for international travel) or any other expenses.
They CANNOT cover anything purchased by a UF PCARD, or that you are reimbursed for by other UF funding. However, you may submit the balance of non-reimbursed receipts to other sources for reimbursement; i.e., if you spend $700 on a plane ticket, you can be reimbursed $250 by GSC and $450 from another source.
This means that if your department is also offering funding, you must inform your department you are receiving GSC support, and first submit your receipts to SG Finance. Your department may then reimburse you for expenses over $250 as they see fit.
Do I have to complete my grant application in 1 session?
No, applications can be completed in multiple sittings; each time you hit continue, your application will be saved, and you can retrieve it by typing in the first part of the URL ufgsc.org in your browser.
What should I expect during the grant application process?
Allow 30-45 minutes depending on how well prepared you are. You will need:
- general information- e.g., college, major professor's email, etc.
- conference information, presentation title and author string
- both a technical and non-technical abstract
- a budget, with other funding sources listed
After submitting the application, you will receive a confirmation e-mail. PLEASE do not email us asking if your application was received- if you received an email confirmation, we have it. If you did not receive the confirmation, resubmit it.
How long does it take to get an answer?
Grant requests are evaluated by student reviewers within 2 weeks of the submission deadline. You will receive an email with the decision on your application as soon as it is reviewed, and will need to submit a SAR within 7 days if you are awarded a grant.
If you do not hear from the grant committee within 2 weeks after the deadline for grant submissions, please e-mail us gscgrants@gmail.com.
If you are interested in serving as a grants evaluator, please email gscgrants@gmail.com
How are grants evaluated?
Grants are evaluated by at least 2, and typically 3-4 student reviewers. Reviewers are not able to access your name or email, and evaluate grants based on
(1) criteria similar to those used in the awarding of professional research grants, i.e., a. quality and clarity of the technical abstract
b. description of research for the non-expert, which should include
i. background information
ii. general methods
iii. results (expected or obtained)
iv. general (non-technical) discussion and conclusions
v. potential impacts and applicability
c. budget
d. accurate and timely completion of the application
AND
(2) factors unique to graduate students, such as availability of funding from SG, and departmental eligibility
Great, I got a grant! Now what do I do?
See the Grants page for a text version of the SAR instructions.
Your SAR must be completed within 7 days of your award notification to be eligible to receive your award.
I was denied funding, why?
GSC is given limited funding by SG to award travel grants. The best way to increase this level of funding is to make your voice heard- contact your SG representatives for your college, email SG officials, and get involved as an SG senator if you're interested and want to make a difference. You can consult the UF student government website for more details, or email gscgrants@gmail.com for further information.
Additionally, starting with August award notifications, you may receive a line in your denial email providing more information, such as "Ineligible department" or "Incorrect travel/application dates". Please consult the grant overview tab for appropriate travel and application dates, and e-mail us if you feel your department is wrongly listed as ineligible on the inelgible departments page.
Where are the forms I need for International Travel?
The UF SG website has all the forms you need, or links directly to the forms are available at the bottom of the Grants page